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by John H. Millspaugh Fri Feb 03, 2012 9:20 am

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Our Charter

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Our Charter

Post by John H. Millspaugh on Thu Oct 20, 2011 7:25 pm

CHARTER

Preamble
We, the insurance claimspeople and vendors serving the insurance industry in the southeast Iowa area, make this charter of this Association.

Article 1 - Name

The name of this Association shall be the Southeast Iowa Claims Association (S.E.I.C.A.).

Article 2 - Character

The Association shall be a non-profit organization.

Article 3 - Objectives

Sec. 1. To promote and foster harmony and cordial business relations between the members of the Association as well as with all other business professions and members of the public.

Sec. 2. To encourage educational efforts in our field and to disseminate information by periodic publication to the membership.

Sec. 3. To encourage a high standard of ethical relations between the members of the organization and with the general public.

Sec. 4. To promote acquaintance, friendship and fellowship.

Article 4 - Membership

Sec. 1. Claims representatives and appraisers that devote their time on behalf of the insurance industy, whose firms are principally engaged in the investigation, adjustment or work involving claims, adjustment and settlement of losses under contract of insurance or self-insurance, and who fullfill all the requirements of the Association, shall be eligible for membership.

Sec. 1A. Vendors who devote their time on behalf of the insurance industry and who fullfill all the requirements of the association shall be eligible for membership.

Sec.2. For the purposes of voting, each qualified member present with current membership paid shall be entitled to one vote in any election or balloting.


Sec. 3. Honorary members are members who have retired from the profession
Sec. 3A. Honorary members may hold office.


Sec. 4. Dues are payable at the September meeting. Dues for honorary members shall be waived. .

Sec. 5. A member accused of unethical or illegal conduct or other activity detrimental to this Association shall be expelled upon the following procedure:

The party making the allegation shall file a written complaint with the Executive
Committee setting forth the name of the member to be expelled and a brief
statement of the charges. The accused member shall be affored the opportunity
of a hearing before the Executive Committee which shall determine by majority vote
whether there is sufficient cause to place the matter before the membership for
a secret vote at the next regular or special meeting. Written notice shall be given
to all members that the vote is to be taken. A two-thirds (2/3) majority of those
attending the meeting in question will be required to expel the accused member.


Article 5 - Officers

Sec. 1. Officers shall be qualified members in good standing. They shall consist of President, Vice-President and Secretary/Treasurer.

Sec. 2. The Excecutive Committee shall be composed of the President, Vice President, Secretary/Treasurer, the immediate past President and two members-at-large.

Sec. 3. The Annual meeting for the election of officers and two members at large shall be in March and become effective the following September. The term of each office being one (1) year. The Nominating Committe shall submit a list of nominees and nominations shall be received from the membership present. The officers shall be elected by a majority vote of the members present, said vote being by secret ballot as to any office for which there is a contest.

Sec. 4. In the event a vacancy occurs in any of the Executive Committee, the vacancy will be filled by appointment by the remaining Executive Committee.

Sec. 5. Impeachment of an officer may be accomplished by a two-thirds (2/3) vote of the membership present at any regular or special meeting after notice has been given to all members that this item will be on the agenda. Said notice shall be given no later than ten (10) days prior to the next regularly scheduled meeting upon a motion duly made, seconded and passed by a majority of those attending the meeting at which it is made.

Article 6 - Duties of Officers

Sec. 1. The President shall direct the Association and officers in accordance with the Charter and Bylaws and operate the Association in accordance with the wish of the majority of the Association members to be determined by a vote at a regular meeting except as otherwise provided herein. The President shall make other appointments as necessary.

Sec. 2. The Secretary/Treasurer shall notify the membership of all meetings, take brief minutes of each meeting (including all matters voted upon), maintain the Charter and Bylaws of this Association and pay all bills of the Association. The Secretary/Treasurer shall submit a financial report to each meeting of the Executive Committe and at the September meeting of the general membership. Secretary/Treasurer shall be personally responsible for all funds paid to the Association during their term and shall pay the balance on hand to his successor. They shall maintain a current list of the membership of the organization.

Sec. 3. The Vice President shall perform the duties of the President and Secretary/Treasurer, respectively, in their absence. He shall make necessary arrangements for organization meetings.
Article 7 - Duties of the Executive Committee

Sec. 1. The Executive Committee shall serve as a Nominating Committee.

Sec. 2. The Executive Committee shall receive and approve or disapprove reports of the Secretary/Treasurer.

Sec. 3. The Executive Committee shall meet whenever necessary to exercise general supervison of the Association.

Sec. 4. The Executive Committee shall make appointments to fill the unexpired terms of any offices.

Sec. 5. The Executive Committee shall call special meetings as deemed necessary.

Sec. 6. The Executive Committee shall recommend the setting of association dues and shall present it to the membership.


Article 8 - Meetings of the Association

Sec. 1. The regular meetings of the Association shall be held monthly on the third Tuesday except during the months of June, July, and August.

Sec. 2. The proceedings of any meeting shall be according to Roberts Rules of Order.

Sec. 3. An attendance of 25 percent of the membership in good standing shall constitute a quorum for the transaction for business at any meeting of the Association.

Article 9 - Rules and Regulations

Sec. 1. The membership shall propose appropriate bylaws providing rules and regulations for the Association.

Sec. 2. A bylaw may be passed or repealed or amended by two-thirds (2/3) majority vote of members in good standing present at any regular or special meetings.

Article 10 - Amendments

Sec. 1. Any proposed amendment to the Charter may be submitted at any regular or duly called special meeting, provided it has been set forth verabatim in a notice given to the membership at least ten (10) days before the meeting. A two-thirds (2/3) majority of those attending the meeting shall be required for adoption.



Last edited by John H. Millspaugh on Thu Mar 17, 2016 11:56 am; edited 4 times in total
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John H. Millspaugh
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Re: Our Charter

Post by John H. Millspaugh on Fri Feb 03, 2012 9:20 am

Let us all know what changes you might like to see. Our meeting is coming up very soon!
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